Johannesburg - MWEB Business has extended its range of cloud computing offerings with the launch of an email archiving solution.
Cloud computing involves the delivery of computing and storage as a service to a community of end-recipients, essentially entrusting services with a user's data, software and computation over a network.
Designed for South African businesses, the MWEB cloud-based email archiving platform enables businesses with a valid MWEB Business Hosted Exchange mailbox to store every email sent and received by the organisation in a secure, resilient archive.
According to MWeb Business general manager Andre Joubert, every email is kept for 10 years. In addition, subscribers are charged by the number of users, rather than the volume of data stored.
Joubert points out that email archiving is no longer a "nice to have".
"Compliance, discovery and knowledge management issues require businesses to keep every one of the hundreds of emails received and sent every day.
"However, few businesses have the wherewithal to keep storing the sheer volume of emails flowing through their email servers. The result is that emails that are regarded as non-essential are often deleted.
And "the non-essential email you delete today will be the critical email you need tomorrow," said Joubert.
In an attempt to reduce the load on their servers many businesses resort to compressing emails, but this can make it difficult to locate and decipher them at a later date.
MWEB Business' cloud-based archiving service takes care of the email keep/delete, store/retrieve dilemma. It offers instant access to every email sent or received in real time, without the need for technical support.
A critical aspect of the MWEB Business archiving solution, particularly from a compliance perspective, is that all stored messages are encrypted and tamper-proof, providing data suitable for legal or regulatory purposes.
"Lost emails can be a thing of the past, while stolen notebooks and servers that crash do not have to be a crisis.
"With automatic email archiving, you get peace of mind from as little as R35 (including VAT) per user, per month," Joubert said.
Rick Parry, managing director of technology company AIGS, said businesses should embrace the cloud era.
"It is crucial that businesses start preparing to implement cloud-based services and solutions in their organisation within the next few years if they hope to compete (with other businesses)," he said.
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